Position Information

NY HELPYes

AgencyTransportation, Department of

TitleAdministrative Specialist 1/Trainee 2/Trainee 1 (NY HELPS) Region 4

Occupational CategoryAdministrative or General Management

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $52198 to $82656 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

Location

County Monroe

Street Address 1530 Jefferson Rd.

City Rochester

StateNY

Zip Code14623

Job Specifics

Duties Description Under the general direction of a supervisor, the candidate will provide administrative and staff support by managing budgeting, personnel, and business services for the program areas, conducting special studies and research projects, and managing office and support activities. These activities will include, but will not be limited to:
• Assist in the preparation and administration of the annual budget and financial plan
• Assist in the administration of document management and record retention activities
• Assist in the preparation of public involvement materials related to design projects.
• Coordinate and Assist in the preparation of SEQR materials for the Region
• Assist the Regional Design Engineer in a variety of administrative tasks
• Managing the purchase of goods and services
• Managing personnel activities, including seasonal appointments
• Managing office support activities
• Preparing and revising work methods and procedures
• Managing and performing staff services for program managers and staff
• Supervising and administering small programs
• Effectively communicating with a wide variety of people
• Supervising professional and support staff assigned to the office by performing the full range of supervisory activities
The candidate will supervise administrative staff and may supervise professional staff assigned to the office. In addition, they may provide functional supervision over certain work activities and programs.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:

Administrative Specialist Trainee 1: A bachelor’s degree or higher.

Administrative Specialist Trainee 2: A bachelor’s degree AND
Either 1. One year of professional experience *; OR
2. a Juris Doctor, master's or higher degree in a field related to the position being filled **

Administrative Specialist 1: A bachelor’s degree AND
Either 1. Two years of professional experience*; OR
2. a Juris Doctor, master's or higher degree in a field related to the position being filled** AND one year of professional experience*.

*Professional experience must be performing the duties of the full performance level position.

**Hiring agencies have discretion in determining whether a degree is related to the duties of the position

If chosen, you may, at the agency's discretion, be appointed to a higher level. You must inform the agency of any additional qualifications at your interview.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments *For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

If you are on the Professional Career Opportunities (PCO) eligible list, please state that along with your score in your cover letter.

Your required educational credentials must have been awarded by an educational institution accredited by a regional, national, or specialized agency recognized as an accrediting agency by the United States (U.S.) Department of Education/Secretary of Education. If awarded by an institution outside of the U.S. and its territories, you must provide independent verification of equivalency. A list of companies that provide these services (fees must be paid to the company you choose) can be found at: http://www.cs.ny.gov/jobseeker/degrees.cfmt

_______________________________________
The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.
________________________________________
In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Jennifer L. Feeney

Telephone

Fax 585-272-3426

Email Address dot.sm.r04.personnelDOTjobs@dot.ny.gov

Address

Street 1530 Jefferson Rd.

City Rochester

State NY

Zip Code 14623

 

Notes on ApplyingQualified candidates should submit a current resume, letter of interest and a completed NYS Dept. of Transportation Application for Employment (S1000 Part 1) with Notice Number R04-25-33 included in the subject line and referenced in the cover letter to:

Jennifer L. Feeney
Administrative Services Director
New York State Department of Transportation- Region 4
1530 Jefferson Rd.
Rochester, NY 14623
585-272-3426 (fax)
dot.sm.r04.personnelDOTjobs@dot.ny.gov
***PLEASE INCLUDE R04-25-33 IN SUBJECT LINE***

Applications and resumes must be received or postmarked no later than April 28, 2025.

Applications for employment may be found at the following web address:
https://www.ny.gov/sites/default/files/2023-03/Application_for_Employment_Part_1.pdf