Position Information

NY HELPNo

AgencyEmpire State Development, NYS

TitleProject Associate, NYSTAR

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitNone listed

Salary RangeFrom $52790 to $68900 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12245

Job Specifics

Duties Description *Applicants MUST submit a cover letter with resume to be considered.
*This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.
*Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.

BASIC FUNCTION:
Provide administrative and project management support to the Executive Director and program staff of the Department of Science, Technology and Innovation (NYSTAR).

WORK PERFORMED:
Provide administrative and project management support to the Division’s staff in executing NYSTAR innovation programs. Job responsibilities include, but are not limited to:

Project Management Tasks:
• Coordinate and support administrative activities for NYSTAR. These activities include:
o Reviewing input from program managers, gathering documentation and data for reporting, tracking of grants, and maintaining retention and organization of related documents.
o Coordinating the payment and disbursement process including assembling and tracking documentation, and outreach to grantees.
• Manage the preparation and distribution of quarterly/annual program tracking and monitoring reports; collect and consolidate performance data; interface with internal and external stakeholders (as needed).
• Coordinate marketing activities including the maintenance of the NYSTAR website, social media profile and preparation of press releases, newsletters and events.
• Supporting and working closely with the Program Managers on other shared and related activities.

General Administrative Tasks:
• Schedule meetings, support calendar management, reserve space for meetings and team gatherings and reserve workspaces for visiting team members.
• Coordinate travel plans for Executive Director and Directors on NYSTAR team obtaining approval for travel and filing for reimbursement of related expenses; and assisting the expense team with any clearance issues for Travel Authorizations and Expense Reports.
• Draft bi-weekly team agenda for meetings including general tracking, updates and items/materials for discussion.
• Develop an understanding of the team’s programs as well as ESD operations and procedures.
• Assist NYSTAR team as needed with the coordination and preparation of presentation materials for the ESD Board of Directors, ESD senior management, and outside audiences and completing the checklist sign-off process amongst each of the needed departments.
• Handle departmental communications in a professional and courteous manner, responding to general inquiries, and directing information requests to the appropriate department or individual for further assistance.
• Demonstrate resourcefulness in setting priorities, self-learning, streamlining internal processes and be flexible with using several software's to better
• Other duties/projects as assigned.

Minimum Qualifications Education level required: Associate’s degree.

Experience required: 3 years of relevant experience, preferably in program management and working with startups / entrepreneurs. Excellent written and verbal communication skills. Strong organizational, problem-solving, and analytical skills. Demonstrated ability to effectively manage multiple tasks simultaneously, take initiative, and work independently.

Knowledge Required: Ability to work as part of a team with high level of customer service and coordinate multiple projects at the same time; Strong proficiency in MS Office Suite (MS Word, Excel, and PowerPoint). Excellent written and oral communication skills combined with a confident and positive business demeanor.

Additional Comments Salary range as specified.
Comprehensive Benefits Package.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Jane Martinez – HR Trainer/Talent Acquisition Specialist

Telephone N/A

Fax N/A

Email Address resumes@esd.ny.gov

Address

Street 655 Third Avenue

City New York

State NY

Zip Code 10017

 

Notes on ApplyingExternal Candidates: Please attach cover letter and resume. To apply copy & paste URL in browser: https://bit.ly/3APr8cp

Internal Candidates: Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for consideration.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY